Reading your accounts, licences and usage from Microsoft. This usually takes 5 to 20 seconds.
Did you know?
Shared mailboxes under 50 GB don't need a licence.
Licence audit · brightpath.co.uk · 9 Nov 2026, 17:24
You can save about
£198 a month
That's £2,378 a year you can cut today without anyone losing anything they use. Up to £258 a month more after a quick check.
Safe to act on means nobody loses anything they use: seats nobody has, licences on disabled accounts, add-ons already included in someone's main licence, and shared mailboxes that don't need one.
Check first covers people with no activity or sign-ins for 90 days, unused Copilot, and cheaper plans. These need a human look: someone might be on leave, or need a feature we can't see.
Each account is counted once, in the most certain list it fits.
Prices are UK list prices unless you've typed in your own. Free licences and trials are left out.
Click any line to see the accounts behind it.
No one loses anything they use.
£198.20
a month
Likely savings that need a quick human check.
£257.70
a month
On annual plans you can usually only reduce seats at renewal, so act before these dates.
Teams Premium trial ends in 18 days. Decide whether to buy it, or let it lapse.
Microsoft 365 Business Basic renews in 26 days. Drop 2 spare seats before then to save £134.40 a year.
Microsoft 365 Business Standard renews in 41 days. Drop 5 spare seats before then to save £702.00 a year.
| Licence | Renews | Seats | Spare | Saving if reduced |
|---|---|---|---|---|
| Teams Premium Trial | 27 Nov 2026in 18 days | 25 | 22 | — |
| Microsoft 365 Business Basic | 5 Dec 2026in 26 days | 13 | 2 | £134.40 a year |
| Microsoft 365 Business Standard | 20 Dec 2026in 41 days | 40 | 5 | £702.00 a year |
| Exchange Online (Plan 2) | 1 Jun 2027in 205 days | 1 | 0 | — |
| Microsoft 365 Business Premium | 3 Aug 2027in 267 days | 7 | 2 | £484.80 a year |
| Project Plan 1 | 17 Aug 2027in 281 days | 2 | 0 | — |
| Power BI Pro | 20 Sept 2027in 316 days | 6 | 1 | £112.80 a year |
| Microsoft 365 Copilot | 4 Oct 2027in 330 days | 7 | 1 | £296.40 a year |
Prices start at UK list price per user per month. Change any of them to what you really pay and every total updates.
| Licence | Assigned of bought | Unassigned | On disabled | Price | Monthly cost | Wasted |
|---|---|---|---|---|---|---|
Microsoft 365 Business Standard M365_BUSINESS_STANDARD | 35 of 40 | 5 | 2 | £468.00 | £81.90 | |
Microsoft 365 Copilot Microsoft_365_Copilot | 6 of 7 | 1 | 0 | £172.90 | £24.70 | |
Microsoft 365 Business Premium M365_BUSINESS_PREMIUM | 5 of 7 | 2 | 0 | £141.40 | £40.40 | |
Microsoft 365 Business Basic M365_BUSINESS_BASIC | 11 of 13 | 2 | 0 | £72.80 | £11.20 | |
Power BI Pro POWER_BI_PRO | 5 of 6 | 1 | 0 | £56.40 | £9.40 | |
Project Plan 1 PROJECT_P1 | 2 of 2 | 0 | 0 | £16.80 | — | |
Exchange Online (Plan 2) EXCHANGEENTERPRISE | 1 of 1 | 0 | 0 | £7.20 | — | |
Teams Premium Trial Microsoft_Teams_Premium | 3 of 25 | 22 | 0 | Free trial | — |
Of the active people licensed for each workload, how many used it in the last 90 days.
Every account worth acting on, biggest saving first. Each person appears in one list only.
Remove the licences, or convert the mailbox to a shared mailbox first if you need to keep it.
| Account | What we found | Licences | Saves a month |
|---|---|---|---|
Linda Thomas linda.thomas@brightpath.co.uk Engineering | Can't sign in but still holds licences. | Microsoft 365 Business Standard | £11.70 |
Patricia Lopez patricia.lopez@brightpath.co.uk Customer Support | Can't sign in but still holds licences. | Microsoft 365 Business Standard | £11.70 |
| Account | What we found | Per month |
|---|---|---|
| Microsoft 365 Business Standard | 5 of 40 seats not assigned to anyone. Reduce the seat count. | £58.50 |
| Microsoft 365 Copilot | 1 of 7 seats not assigned to anyone. Reduce the seat count. | £24.70 |
| Microsoft 365 Business Premium | 2 of 7 seats not assigned to anyone. Reduce the seat count. | £40.40 |
| Microsoft 365 Business Basic | 2 of 13 seats not assigned to anyone. Reduce the seat count. | £11.20 |
| Power BI Pro | 1 of 6 seats not assigned to anyone. Reduce the seat count. | £9.40 |
| Account | What we found | Per month |
|---|---|---|
| Linda Thomas linda.thomas@brightpath.co.uk | Can't sign in but still holds licences. | £11.70 |
| Patricia Lopez patricia.lopez@brightpath.co.uk | Can't sign in but still holds licences. | £11.70 |
| Account | What we found | Per month |
|---|---|---|
| Isla Morris isla.morris@brightpath.co.uk | Exchange Online (Plan 2) is already included in Microsoft 365 Business Premium. | £7.20 |
| Account | What we found | Per month |
|---|---|---|
| Accounts accounts@brightpath.co.uk | Shared mailbox using 4.1 GB. Under 50 GB it doesn't need a licence. | £11.70 |
| Info info@brightpath.co.uk | Shared mailbox using 16.6 GB. Under 50 GB it doesn't need a licence. | £11.70 |
| Account | What we found | Per month |
|---|---|---|
| Aisha Taylor aisha.taylor@brightpath.co.uk | No email, Teams, SharePoint or OneDrive use in 90 days. | £29.60 |
| Andrew Rodriguez andrew.rodriguez@brightpath.co.uk | No email, Teams, SharePoint or OneDrive use in 90 days. | £11.70 |
| David Parker david.parker@brightpath.co.uk | No email, Teams, SharePoint or OneDrive use in 90 days. | £11.70 |
| Linda Thompson linda.thompson@brightpath.co.uk | No email, Teams, SharePoint or OneDrive use in 90 days. | £11.70 |
| Ryan Mitchell ryan.mitchell@brightpath.co.uk | No email, Teams, SharePoint or OneDrive use in 90 days. | £11.70 |
| William King william.king@brightpath.co.uk | No email, Teams, SharePoint or OneDrive use in 90 days. | £11.70 |
| Christopher Turner christopher.turner@brightpath.co.uk | No email, Teams, SharePoint or OneDrive use in 90 days. | £5.60 |
| Account | What we found | Per month |
|---|---|---|
| Test user test.user@brightpath.co.uk | Has never signed in. | £11.70 |
| Account | What we found | Per month |
|---|---|---|
| Andrew Walker andrew.walker@brightpath.co.uk | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| David Moore david.moore@brightpath.co.uk | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| James Brown james.brown@brightpath.co.uk | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| John Moore john.moore@brightpath.co.uk | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Noah Torres noah.torres@brightpath.co.uk | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Account | What we found | Per month |
|---|---|---|
| David Rodriguez david.rodriguez@brightpath.co.uk | Only uses email. Microsoft 365 Business Premium → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £16.60 |
| Mark Allen mark.allen@brightpath.co.uk | Hasn't used the Office desktop apps in 90 days. Microsoft 365 Business Standard → Microsoft 365 Business Basic. Business Basic has the same email, Teams and web apps, without the desktop apps. | £6.10 |
| Susan Green susan.green@brightpath.co.uk | Hasn't used the Office desktop apps in 90 days. Microsoft 365 Business Standard → Microsoft 365 Business Basic. Business Basic has the same email, Teams and web apps, without the desktop apps. | £6.10 |
Outside apps people have signed in to with their Microsoft account, and what each one was allowed to see. Microsoft's own apps aren't included.
1 person pays for Copilot and use another AI tool
If they prefer the other tool, their Copilot licence may not be earning its keep. Check the Unused Copilot list too.
3 AI tools can read email, files or meetings
Company data may be leaving for these services. Make sure each one is approved and covered by a data agreement.
Fireflies.ai was approved for everyone
An admin granted access on behalf of the whole organisation, so it can act for any user without asking them.
14 people have connected at least one AI tool. Where several tools do the same job, pick one and cancel the others.
| App | Who uses it | What it can do | Last used |
|---|---|---|---|
Fireflies.aiAI note-taker Fireflies.ai Corp · publisher not verified | Everyone Approved by an admin | Read meeting transcripts and recordingsRead and change your calendarSee and join your Teams meetings | 31 Oct 2026 |
Read AIAI note-taker Read AI, Inc. · publisher not verified | 1 person
| Read your emailRead your calendar | 20 Oct 2026 |
Fyxer AIAI email Fyxer AI Ltd · publisher not verified | 1 person
| Read and change your emailSend email as youRead and change your calendar | 23 Oct 2026 |
Otter.aiAI note-taker Otter.ai, Inc. · verified publisher | 1 person
| Read your calendarSee and join your Teams meetings | 22 Oct 2026 |
ChatGPTAI assistant OpenAI · verified publisher | 6 people
1 also have Copilot | Sign in with Microsoft | 28 Oct 2026 |
GrammarlyAI writing Grammarly, Inc. · verified publisher | 6 people
1 also have Copilot | Sign in with Microsoft | 2 Nov 2026 |
ClaudeAI assistant Anthropic · verified publisher | 1 person
| Sign in with Microsoft | 6 Nov 2026 |
Upload a CSV of current staff from HR or payroll and we'll list every licensed account that doesn't belong to any of them, plus anyone who's missing an account.
Licences assigned to each department's people, at your prices.
| Department | Accounts | Licensed | Share of spend | Per month |
|---|---|---|---|---|
| Customer Support | 10 | 10 | £204.00 | |
| Engineering | 7 | 7 | £109.00 | |
| HR | 5 | 5 | £77.10 | |
| Sales | 4 | 4 | £59.50 | |
| Facilities | 3 | 3 | £47.60 | |
| Executive | 3 | 3 | £43.50 | |
| IT | 2 | 2 | £42.00 | |
| Operations | 2 | 2 | £42.00 | |
| Legal | 4 | 4 | £40.70 | |
| Finance | 4 | 4 | £40.70 | |
| Design | 3 | 3 | £29.00 | |
| Shared mailboxes | 4 | 2 | £23.40 | |
| Product | 1 | 1 | £21.10 | |
| Marketing | 1 | 1 | £11.70 |
9 people from other organisations can access your files and Teams. 4 haven't signed in for 90 days or more. Guests don't cost licences, but stale ones are worth removing for security.
| Guest | Added | Last sign-in |
|---|---|---|
Joshua Stewart joshua.stewart@acme-audit.com | 12 Aug 2025 | Never Stale |
Mark Kowalski mark.kowalski@fabrikam.io | 30 Nov 2024 | 19 Jul 2025 Stale |
Matthew Lee matthew.lee@acme-audit.com | 27 Jan 2025 | 17 Oct 2025 Stale |
Amanda Taylor amanda.taylor@acme-audit.com | 23 Aug 2025 | 5 Dec 2025 Stale |
Matthew Kowalski matthew.kowalski@lexbridge-law.co.uk | 8 Jul 2026 | 19 Sept 2026 |
Barbara Ward barbara.ward@pixelforge.agency | 9 Jun 2024 | 27 Sept 2026 |
Jennifer Turner jennifer.turner@contoso-consulting.com | 4 May 2026 | 28 Sept 2026 |
Oliver Scott oliver.scott@northwind-it.com | 13 Dec 2024 | 30 Sept 2026 |
Elizabeth Morris elizabeth.morris@acme-audit.com | 16 Jul 2024 | 11 Oct 2026 |
Every user account in the tenant (guests excluded).
| Person | Department | Status | Last sign-in | Licences |
|---|---|---|---|---|
Accounts accounts@brightpath.co.uk | — | Shared mailbox | Never | Microsoft 365 Business Standard |
Adam Lee adam.lee@brightpath.co.uk | Design UI Designer | Active | 27 Oct 2026 | Microsoft 365 Business Standard |
Adam Stewart adam.stewart@brightpath.co.uk | Customer Support Technical Support Engineer | Active | 24 Oct 2026 | Microsoft 365 Business Basic |
Aisha Stewart aisha.stewart@brightpath.co.uk | Sales Sales Director | Active | 25 Oct 2026 | Microsoft 365 Business StandardPower BI Pro |
Aisha Taylor aisha.taylor@brightpath.co.uk | Customer Support CS Manager | Active | 16 Oct 2026 | Microsoft 365 Business PremiumPower BI Pro |
Andrew Nguyen andrew.nguyen@brightpath.co.uk | Legal Contracts Manager | Active | 24 Oct 2026 | Microsoft 365 Business Standard |
Andrew Rodriguez andrew.rodriguez@brightpath.co.uk | Marketing SEO Specialist | Active | 8 Jul 2026 | Microsoft 365 Business Standard |
Andrew Walker andrew.walker@brightpath.co.uk | Customer Support CS Manager | Active | 15 Oct 2026 | Microsoft 365 Business StandardMicrosoft 365 Copilot |
Ashley Lewis ashley.lewis@brightpath.co.uk | Executive CTO | Active | 5 Nov 2026 | Microsoft 365 Business Standard |
Ashley Lopez ashley.lopez@brightpath.co.uk | Engineering DevOps Engineer | Active | 7 Nov 2026 | Microsoft 365 Business Basic |
Brian Anderson brian.anderson@brightpath.co.uk | Facilities Facilities Manager | Active | 27 Oct 2026 | Microsoft 365 Business Basic |
Charles Patel charles.patel@brightpath.co.uk | HR HR Manager | Active | 30 Oct 2026 | Microsoft 365 Business Standard |
Charlie Torres charlie.torres@brightpath.co.uk | Product Product Owner | Active | 22 Oct 2026 | Microsoft 365 Business StandardPower BI Pro |
Christopher Morris christopher.morris@brightpath.co.uk | Engineering DevOps Engineer | Active | 5 Nov 2026 | Microsoft 365 Business Premium |
Christopher Turner christopher.turner@brightpath.co.uk | HR People Ops Coordinator | Active | 6 Jan 2026 | Microsoft 365 Business Basic |
David Carter david.carter@brightpath.co.uk | Finance Finance Manager | Active | 21 Oct 2026 | Microsoft 365 Business Standard |
David Miller david.miller@brightpath.co.uk | Customer Support CS Manager | Active | 22 Oct 2026 | Microsoft 365 Business Standard |
David Moore david.moore@brightpath.co.uk | HR People Ops Coordinator | Active | 20 Oct 2026 | Microsoft 365 Business StandardMicrosoft 365 Copilot |
David Parker david.parker@brightpath.co.uk | Engineering QA Engineer | Active | Never | Microsoft 365 Business Standard |
David Rodriguez david.rodriguez@brightpath.co.uk | Customer Support Support Agent | Active | 16 Oct 2026 | Microsoft 365 Business Premium |
George Parker george.parker@brightpath.co.uk | Customer Support Technical Support Engineer | Active | 6 Nov 2026 | Microsoft 365 Business PremiumProject Plan 1 |
Harry Taylor harry.taylor@brightpath.co.uk | Legal Contracts Manager | Active | 8 Nov 2026 | Microsoft 365 Business Basic |
Info info@brightpath.co.uk | — | Shared mailbox | Never | Microsoft 365 Business Standard |
Isla Morris isla.morris@brightpath.co.uk | Customer Support Support Agent | Active | 5 Nov 2026 | Microsoft 365 Business PremiumExchange Online (Plan 2) |
Jack Nguyen jack.nguyen@brightpath.co.uk | Design UI Designer | Active | 21 Oct 2026 | Microsoft 365 Business Standard |