Reading your accounts, licences and usage from Microsoft. This usually takes 5 to 20 seconds.
Did you know?
Shared mailboxes under 50 GB don't need a licence.
Licence audit · northgate-eng.com · 9 Nov 2026, 17:24
You can save about
£2,249 a month
That's £26,989 a year you can cut today without anyone losing anything they use. Up to £3,317 a month more after a quick check.
Safe to act on means nobody loses anything they use: seats nobody has, licences on disabled accounts, add-ons already included in someone's main licence, and shared mailboxes that don't need one.
Check first covers people with no activity or sign-ins for 90 days, unused Copilot, and cheaper plans. These need a human look: someone might be on leave, or need a feature we can't see.
Each account is counted once, in the most certain list it fits.
Prices are UK list prices unless you've typed in your own. Free licences and trials are left out.
Click any line to see the accounts behind it.
No one loses anything they use.
£2,249.10
a month
Likely savings that need a quick human check.
£3,316.50
a month
On annual plans you can usually only reduce seats at renewal, so act before these dates.
Teams Premium trial ends in 18 days. Decide whether to buy it, or let it lapse.
Microsoft 365 E3 renews in 26 days. Drop 10 spare seats before then to save £3,924.00 a year.
Microsoft 365 Business Standard renews in 41 days. Drop 6 spare seats before then to save £842.40 a year.
| Licence | Renews | Seats | Spare | Saving if reduced |
|---|---|---|---|---|
| Teams Premium Trial | 27 Nov 2026in 18 days | 25 | 22 | — |
| Microsoft 365 E3 | 5 Dec 2026in 26 days | 291 | 10 | £3,924.00 a year |
| Microsoft 365 Business Standard | 20 Dec 2026in 41 days | 63 | 6 | £842.40 a year |
| Power BI Pro | 21 Feb 2027in 104 days | 74 | 5 | £564.00 a year |
| Microsoft 365 Copilot | 8 Mar 2027in 119 days | 29 | 1 | £296.40 a year |
| Microsoft 365 E5 | 10 Mar 2027in 122 days | 56 | 4 | £2,601.60 a year |
| Project Plan 3 | 24 Mar 2027in 135 days | 14 | 1 | £303.60 a year |
| Power BI Premium Per User | 8 Apr 2027in 150 days | 16 | 2 | £446.40 a year |
| Visio Plan 2 | 9 Apr 2027in 151 days | 19 | 2 | £302.40 a year |
| Enterprise Mobility + Security E3 | 6 Jun 2027in 209 days | 19 | 2 | £211.20 a year |
| Teams Phone Standard | 9 Jul 2027in 242 days | 24 | 2 | £160.80 a year |
| Microsoft 365 F3 | 4 Aug 2027in 269 days | 41 | 4 | £326.40 a year |
Prices start at UK list price per user per month. Change any of them to what you really pay and every total updates.
| Licence | Assigned of bought | Unassigned | On disabled | Price | Monthly cost | Wasted |
|---|---|---|---|---|---|---|
Microsoft 365 E3 SPE_E3 | 281 of 291 | 10 | 17 | £9,515.70 | £882.90 | |
Microsoft 365 E5 SPE_E5 | 52 of 56 | 4 | 3 | £3,035.20 | £379.40 | |
Microsoft 365 Business Standard M365_BUSINESS_STANDARD | 57 of 63 | 6 | 7 | £737.10 | £152.10 | |
Microsoft 365 Copilot Microsoft_365_Copilot | 28 of 29 | 1 | 4 | £716.30 | £123.50 | |
Power BI Pro POWER_BI_PRO | 69 of 74 | 5 | 5 | £695.60 | £94.00 | |
Project Plan 3 PROJECTPROFESSIONAL | 13 of 14 | 1 | 1 | £354.20 | £50.60 | |
Power BI Premium Per User PBI_PREMIUM_PER_USER | 14 of 16 | 2 | 2 | £297.60 | £74.40 | |
Microsoft 365 F3 SPE_F3 | 37 of 41 | 4 | 6 | £278.80 | £68.00 | |
Visio Plan 2 VISIOCLIENT | 17 of 19 | 2 | 1 | £239.40 | £37.80 | |
Enterprise Mobility + Security E3 EMS | 17 of 19 | 2 | 1 | £167.20 | £26.40 | |
Teams Phone Standard MCOEV | 22 of 24 | 2 | 1 | £160.80 | £20.10 | |
Teams Premium Trial Microsoft_Teams_Premium | 3 of 25 | 22 | 0 | Free trial | — |
Of the active people licensed for each workload, how many used it in the last 90 days.
Every account worth acting on, biggest saving first. Each person appears in one list only.
Remove the licences, or convert the mailbox to a shared mailbox first if you need to keep it.
| Account | What we found | Licences | Saves a month |
|---|---|---|---|
David Garcia david.garcia@northgate-eng.com Engineering | Can't sign in but still holds licences. | Microsoft 365 E3Microsoft 365 Copilot | £57.40 |
David Miller david.miller@northgate-eng.com Design | Can't sign in but still holds licences. | Microsoft 365 E5 | £54.20 |
Emily King emily.king@northgate-eng.com Operations | Can't sign in but still holds licences. | Microsoft 365 E5 | £54.20 |
Nancy King nancy.king@northgate-eng.com Finance | Can't sign in but still holds licences. | Microsoft 365 E5 | £54.20 |
Sarah Jones sarah.jones@northgate-eng.com Operations | Can't sign in but still holds licences. | Microsoft 365 F3Power BI Premium Per UserMicrosoft 365 Copilot | £50.10 |
Emily Wright emily.wright@northgate-eng.com Legal | Can't sign in but still holds licences. | Microsoft 365 Business StandardProject Plan 3Enterprise Mobility + Security E3 | £45.80 |
Christopher Taylor christopher.taylor@northgate-eng.com Facilities | Can't sign in but still holds licences. | Microsoft 365 E3Power BI Pro | £42.10 |
David Collins david.collins@northgate-eng.com Design | Can't sign in but still holds licences. | Microsoft 365 E3Power BI Pro | £42.10 |
Oliver Thomas oliver.thomas@northgate-eng.com Product | Can't sign in but still holds licences. | Microsoft 365 E3Power BI Pro | £42.10 |
Patricia Smith patricia.smith@northgate-eng.com Design | Can't sign in but still holds licences. | Microsoft 365 E3Power BI Pro | £42.10 |
Thomas Young thomas.young@northgate-eng.com Marketing | Can't sign in but still holds licences. | Microsoft 365 E3Teams Phone Standard | £39.40 |
Wei Wright wei.wright@northgate-eng.com Engineering | Can't sign in but still holds licences. | Microsoft 365 Business StandardMicrosoft 365 Copilot | £36.40 |
Ava Williams ava.williams@northgate-eng.com Legal | Can't sign in but still holds licences. | Microsoft 365 E3 | £32.70 |
Brian Martinez brian.martinez@northgate-eng.com Executive | Can't sign in but still holds licences. | Microsoft 365 E3 | £32.70 |
Carol Martin carol.martin@northgate-eng.com Executive | Can't sign in but still holds licences. | Microsoft 365 E3 | £32.70 |
| Account | What we found | Per month |
|---|---|---|
| Microsoft 365 E3 | 10 of 291 seats not assigned to anyone. Reduce the seat count. | £327.00 |
| Microsoft 365 E5 | 4 of 56 seats not assigned to anyone. Reduce the seat count. | £216.80 |
| Microsoft 365 Business Standard | 6 of 63 seats not assigned to anyone. Reduce the seat count. | £70.20 |
| Microsoft 365 Copilot | 1 of 29 seats not assigned to anyone. Reduce the seat count. | £24.70 |
| Power BI Pro | 5 of 74 seats not assigned to anyone. Reduce the seat count. | £47.00 |
| Project Plan 3 | 1 of 14 seats not assigned to anyone. Reduce the seat count. | £25.30 |
| Power BI Premium Per User | 2 of 16 seats not assigned to anyone. Reduce the seat count. | £37.20 |
| Microsoft 365 F3 | 4 of 41 seats not assigned to anyone. Reduce the seat count. | £27.20 |
| Visio Plan 2 | 2 of 19 seats not assigned to anyone. Reduce the seat count. | £25.20 |
| Enterprise Mobility + Security E3 | 2 of 19 seats not assigned to anyone. Reduce the seat count. | £17.60 |
| Teams Phone Standard | 2 of 24 seats not assigned to anyone. Reduce the seat count. | £13.40 |
| Account | What we found | Per month |
|---|---|---|
| David Garcia david.garcia@northgate-eng.com | Can't sign in but still holds licences. | £57.40 |
| David Miller david.miller@northgate-eng.com | Can't sign in but still holds licences. | £54.20 |
| Emily King emily.king@northgate-eng.com | Can't sign in but still holds licences. | £54.20 |
| Nancy King nancy.king@northgate-eng.com | Can't sign in but still holds licences. | £54.20 |
| Sarah Jones sarah.jones@northgate-eng.com | Can't sign in but still holds licences. | £50.10 |
| Emily Wright emily.wright@northgate-eng.com | Can't sign in but still holds licences. | £45.80 |
| Christopher Taylor christopher.taylor@northgate-eng.com | Can't sign in but still holds licences. | £42.10 |
| David Collins david.collins@northgate-eng.com | Can't sign in but still holds licences. | £42.10 |
| Oliver Thomas oliver.thomas@northgate-eng.com | Can't sign in but still holds licences. | £42.10 |
| Patricia Smith patricia.smith@northgate-eng.com | Can't sign in but still holds licences. | £42.10 |
| Thomas Young thomas.young@northgate-eng.com | Can't sign in but still holds licences. | £39.40 |
| Wei Wright wei.wright@northgate-eng.com | Can't sign in but still holds licences. | £36.40 |
| Ava Williams ava.williams@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| Brian Martinez brian.martinez@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| Carol Martin carol.martin@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| Charles Hill charles.hill@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| James Walker james.walker@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| Lily Wilson lily.wilson@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| Nancy White nancy.white@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| Patricia Morris patricia.morris@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| Priya Parker priya.parker@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| Robert Davis robert.davis@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| Robert Robinson robert.robinson@northgate-eng.com | Can't sign in but still holds licences. | £32.70 |
| Joseph Allen joseph.allen@northgate-eng.com | Can't sign in but still holds licences. | £31.50 |
| Elizabeth Parker elizabeth.parker@northgate-eng.com | Can't sign in but still holds licences. | £30.30 |
| Lily Hall lily.hall@northgate-eng.com | Can't sign in but still holds licences. | £19.40 |
| Brian Taylor brian.taylor@northgate-eng.com | Can't sign in but still holds licences. | £16.20 |
| Ashley Nguyen ashley.nguyen@northgate-eng.com | Can't sign in but still holds licences. | £11.70 |
| Brian Miller brian.miller@northgate-eng.com | Can't sign in but still holds licences. | £11.70 |
| Emily White emily.white@northgate-eng.com | Can't sign in but still holds licences. | £11.70 |
| Ryan Williams ryan.williams@northgate-eng.com | Can't sign in but still holds licences. | £11.70 |
| Andrew Patel andrew.patel@northgate-eng.com | Can't sign in but still holds licences. | £6.80 |
| Daniel Johnson daniel.johnson@northgate-eng.com | Can't sign in but still holds licences. | £6.80 |
| Account | What we found | Per month |
|---|---|---|
| Matthew Harris matthew.harris@northgate-eng.com | Power BI Pro is already included in Microsoft 365 E5. Enterprise Mobility + Security E3 is already included in Microsoft 365 E5. | £18.20 |
| Steven Torres steven.torres@northgate-eng.com | Power BI Pro is already included in Microsoft 365 E5. Enterprise Mobility + Security E3 is already included in Microsoft 365 E5. | £18.20 |
| Daniel Mitchell daniel.mitchell@northgate-eng.com | Power BI Pro is already included in Microsoft 365 E5. | £9.40 |
| James Green james.green@northgate-eng.com | Power BI Pro is already included in Microsoft 365 E5. | £9.40 |
| Mary Collins mary.collins@northgate-eng.com | Power BI Pro is already included in Microsoft 365 E5. | £9.40 |
| Mia Lee mia.lee@northgate-eng.com | Power BI Pro is already included in Microsoft 365 E5. | £9.40 |
| Wei Hall wei.hall@northgate-eng.com | Power BI Pro is already included in Microsoft 365 E5. | £9.40 |
| Andrew Baker andrew.baker2@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E3. | £8.80 |
| Anthony Carter anthony.carter@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E3. | £8.80 |
| Joseph Thompson joseph.thompson@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E3. | £8.80 |
| Linda Moore linda.moore@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E3. | £8.80 |
| Lisa Patel lisa.patel@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E5. | £8.80 |
| Lisa Thomas lisa.thomas@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E3. | £8.80 |
| Oliver Okafor oliver.okafor@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E3. | £8.80 |
| Olivia Jackson olivia.jackson@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E3. | £8.80 |
| Patricia Johnson patricia.johnson@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E3. | £8.80 |
| Sophia Miller sophia.miller@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E5. | £8.80 |
| Susan Carter susan.carter@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E3. | £8.80 |
| Thomas Mitchell thomas.mitchell@northgate-eng.com | Enterprise Mobility + Security E3 is already included in Microsoft 365 E3. | £8.80 |
| Daniel Okafor daniel.okafor@northgate-eng.com | Teams Phone Standard is already included in Microsoft 365 E5. | £6.70 |
| Donna Parker donna.parker@northgate-eng.com | Teams Phone Standard is already included in Microsoft 365 E5. | £6.70 |
| Mia Martin mia.martin@northgate-eng.com | Teams Phone Standard is already included in Microsoft 365 E5. | £6.70 |
| Account | What we found | Per month |
|---|---|---|
| Accounts accounts@northgate-eng.com | Shared mailbox using 7.6 GB. Under 50 GB it doesn't need a licence. | £32.70 |
| Hr enquiries hr-enquiries@northgate-eng.com | Shared mailbox using 1.4 GB. Under 50 GB it doesn't need a licence. | £32.70 |
| Info info@northgate-eng.com | Shared mailbox using 6.7 GB. Under 50 GB it doesn't need a licence. | £32.70 |
| Projects projects@northgate-eng.com | Shared mailbox using 17.7 GB. Under 50 GB it doesn't need a licence. | £32.70 |
| Account | What we found | Per month |
|---|---|---|
| Matthew Harris matthew.harris@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £97.70 |
| Richard Collins richard.collins@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £77.30 |
| Lily Turner lily.turner@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £72.80 |
| Anthony Wilson anthony.wilson@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £67.40 |
| Lily Martinez lily.martinez@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £60.70 |
| Brian Brown brian.brown@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £57.40 |
| Christopher Jackson christopher.jackson@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £57.40 |
| Robert Anderson robert.anderson@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £54.70 |
| William Stewart william.stewart@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £54.70 |
| Adam Davis adam.davis@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £54.20 |
| Matthew King matthew.king@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £54.20 |
| Andrew Brown andrew.brown@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £42.10 |
| Barbara Williams barbara.williams@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £42.10 |
| Elizabeth Kowalski elizabeth.kowalski@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £42.10 |
| Emily Parker emily.parker@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £42.10 |
| Kevin Allen kevin.allen@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £42.10 |
| Olivia Green olivia.green@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £42.10 |
| Olivia Miller olivia.miller@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £42.10 |
| Ryan Hall ryan.hall@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £42.10 |
| Olivia Carter olivia.carter@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £40.90 |
| Karen Smith karen.smith@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £36.40 |
| Anthony Walker anthony.walker@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Charlie Scott charlie.scott@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Daniel Rodriguez daniel.rodriguez@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| David Smith david.smith@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Donna Allen donna.allen2@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Donna Martin donna.martin@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| John Edwards john.edwards@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Joshua Kowalski joshua.kowalski@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Karen Young karen.young@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Kevin Lee kevin.lee@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Mark Brown mark.brown@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Mia Young mia.young@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Michael Adams michael.adams@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Nancy Hill nancy.hill2@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Ryan Allen ryan.allen@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Sarah Green sarah.green@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £32.70 |
| Priya Williams priya.williams@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £21.10 |
| Susan Lewis susan.lewis@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £20.50 |
| Margaret White margaret.white@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £18.40 |
| Steven Rodriguez steven.rodriguez@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £18.40 |
| Christopher Stewart christopher.stewart2@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £11.70 |
| Karen Baker karen.baker@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £11.70 |
| Lily Lee lily.lee@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £11.70 |
| Priya Davis priya.davis2@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £6.80 |
| Thomas White thomas.white@northgate-eng.com | No email, Teams, SharePoint or OneDrive use in 90 days. | £6.80 |
| Account | What we found | Per month |
|---|---|---|
| Migration svc migration.svc@northgate-eng.com | Has never signed in. | £32.70 |
| Temp contractor temp.contractor@northgate-eng.com | Has never signed in. | £32.70 |
| Test user test.user@northgate-eng.com | Has never signed in. | £32.70 |
| Account | What we found | Per month |
|---|---|---|
| Adam Green adam.green@northgate-eng.com | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Amanda Williams amanda.williams@northgate-eng.com | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| James Davis james.davis@northgate-eng.com | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Jessica Brown jessica.brown@northgate-eng.com | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Joshua Turner joshua.turner@northgate-eng.com | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Kevin Morris kevin.morris@northgate-eng.com | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Mary Young mary.young@northgate-eng.com | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Matthew Robinson matthew.robinson@northgate-eng.com | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Michael Smith michael.smith@northgate-eng.com | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Nancy Kowalski nancy.kowalski@northgate-eng.com | Has a Copilot licence but hasn't used Copilot in 90 days. | £24.70 |
| Account | What we found | Per month |
|---|---|---|
| Christopher Young christopher.young@northgate-eng.com | Only uses email. Microsoft 365 E5 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £50.60 |
| Oscar Evans oscar.evans2@northgate-eng.com | Only uses email. Microsoft 365 E5 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £50.60 |
| Andrew Baker andrew.baker2@northgate-eng.com | Only uses email. Microsoft 365 E3 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £29.10 |
| Andrew Smith andrew.smith@northgate-eng.com | Only uses email. Microsoft 365 E3 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £29.10 |
| Carol Adams carol.adams@northgate-eng.com | Only uses email. Microsoft 365 E3 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £29.10 |
| Michael Moore michael.moore2@northgate-eng.com | Only uses email. Microsoft 365 E3 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £29.10 |
| Oliver Carter oliver.carter@northgate-eng.com | Only uses email. Microsoft 365 E3 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £29.10 |
| Oliver Collins oliver.collins@northgate-eng.com | Only uses email. Microsoft 365 E3 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £29.10 |
| Patricia Johnson patricia.johnson@northgate-eng.com | Only uses email. Microsoft 365 E3 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £29.10 |
| Sarah Lewis sarah.lewis@northgate-eng.com | Only uses email. Microsoft 365 E3 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £29.10 |
| Ashley Miller ashley.miller@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Barbara Mitchell barbara.mitchell@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Carol Wright carol.wright@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Christopher Lewis christopher.lewis@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Christopher Martinez christopher.martinez@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Christopher Smith christopher.smith@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Donna Evans donna.evans@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Donna Jones donna.jones@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Donna Miller donna.miller@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Donna Patel donna.patel@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Elizabeth Morris elizabeth.morris@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Elizabeth Patel elizabeth.patel2@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| George Nguyen george.nguyen@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Harry Miller harry.miller@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Isla Jones isla.jones@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| James Young james.young@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Joseph Hill joseph.hill@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Joshua Patel joshua.patel@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Karen Rodriguez karen.rodriguez@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Kevin Kowalski kevin.kowalski@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Lily Torres lily.torres@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Lisa Thompson lisa.thompson@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Nancy Allen nancy.allen@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Nancy Rodriguez nancy.rodriguez@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Noah Scott noah.scott@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Oliver Jones oliver.jones@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Oliver Taylor oliver.taylor@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Oliver Young oliver.young@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Robert Johnson robert.johnson@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Ryan White ryan.white@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Susan Lopez susan.lopez@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Thomas Moore thomas.moore@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 E3 → Microsoft 365 F3. F3 is meant for frontline staff: web and mobile apps only, with a 2 GB mailbox. Check mailbox size and Windows licensing first. | £25.90 |
| Joseph Moore joseph.moore@northgate-eng.com | Only uses email. Microsoft 365 Business Standard → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £8.10 |
| James Wright james.wright@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 Business Standard → Microsoft 365 Business Basic. Business Basic has the same email, Teams and web apps, without the desktop apps. | £6.10 |
| Noah Clark noah.clark@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 Business Standard → Microsoft 365 Business Basic. Business Basic has the same email, Teams and web apps, without the desktop apps. | £6.10 |
| Susan Martinez susan.martinez@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 Business Standard → Microsoft 365 Business Basic. Business Basic has the same email, Teams and web apps, without the desktop apps. | £6.10 |
| Tomasz Collins tomasz.collins@northgate-eng.com | Hasn't used the Office desktop apps in 90 days. Microsoft 365 Business Standard → Microsoft 365 Business Basic. Business Basic has the same email, Teams and web apps, without the desktop apps. | £6.10 |
| Mary Mitchell mary.mitchell@northgate-eng.com | Only uses email. Microsoft 365 F3 → Exchange Online (Plan 1). Exchange Online (Plan 1) gives a 50 GB mailbox and nothing else. | £3.20 |
Outside apps people have signed in to with their Microsoft account, and what each one was allowed to see. Microsoft's own apps aren't included.
6 people pay for Copilot and use another AI tool
If they prefer the other tool, their Copilot licence may not be earning its keep. Check the Unused Copilot list too.
3 AI tools can read email, files or meetings
Company data may be leaving for these services. Make sure each one is approved and covered by a data agreement.
Fireflies.ai was approved for everyone
An admin granted access on behalf of the whole organisation, so it can act for any user without asking them.
127 people have connected at least one AI tool. Where several tools do the same job, pick one and cancel the others.
| App | Who uses it | What it can do | Last used |
|---|---|---|---|
Fireflies.aiAI note-taker Fireflies.ai Corp · publisher not verified | Everyone Approved by an admin | Read meeting transcripts and recordingsRead and change your calendarSee and join your Teams meetings | 29 Aug 2026 |
Read AIAI note-taker Read AI, Inc. · publisher not verified | 10 people
1 also have Copilot | Read your emailRead your calendar | 4 Nov 2026 |
Fyxer AIAI email Fyxer AI Ltd · publisher not verified | 9 people
| Read and change your emailSend email as youRead and change your calendar | 7 Nov 2026 |
Otter.aiAI note-taker Otter.ai, Inc. · verified publisher | 14 people
| Read your calendarSee and join your Teams meetings | 25 Oct 2026 |
ChatGPTAI assistant OpenAI · verified publisher | 52 people
4 also have Copilot | Sign in with Microsoft | 28 Oct 2026 |
GrammarlyAI writing Grammarly, Inc. · verified publisher | 41 people
2 also have Copilot | Sign in with Microsoft | 29 Oct 2026 |
ClaudeAI assistant Anthropic · verified publisher | 19 people
| Sign in with Microsoft | 23 Oct 2026 |
Upload a CSV of current staff from HR or payroll and we'll list every licensed account that doesn't belong to any of them, plus anyone who's missing an account.
Licences assigned to each department's people, at your prices.
| Department | Accounts | Licensed | Share of spend | Per month |
|---|---|---|---|---|
| Marketing | 39 | 39 | £1,466.10 | |
| Product | 38 | 38 | £1,435.00 | |
| Legal | 37 | 37 | £1,297.40 | |
| Engineering | 32 | 32 | £1,283.20 | |
| Sales | 36 | 36 | £1,231.20 | |
| Operations | 35 | 35 | £1,222.20 | |
| IT | 30 | 30 | £1,181.90 | |
| Design | 32 | 32 | £1,179.50 | |
| Executive | 34 | 34 | £1,160.70 | |
| Finance | 31 | 31 | £1,113.60 | |
| Facilities | 32 | 32 | £1,072.60 | |
| HR | 26 | 26 | £879.80 | |
| Customer Support | 21 | 21 | £712.30 | |
| Shared mailboxes | 7 | 4 | £130.80 |
46 people from other organisations can access your files and Teams. 32 haven't signed in for 90 days or more. Guests don't cost licences, but stale ones are worth removing for security.
| Guest | Added | Last sign-in |
|---|---|---|
Ava Williams ava.williams@lexbridge-law.co.uk | 12 Apr 2026 | Never Stale |
Carol Hill carol.hill@acme-audit.com | 30 Jun 2024 | Never Stale |
Andrew Adams andrew.adams@pixelforge.agency | 15 Nov 2024 | Never Stale |
Daniel White daniel.white@northwind-it.com | 4 Jan 2025 | Never Stale |
Donna Baker donna.baker@northwind-it.com | 26 Jul 2025 | Never Stale |
Harry Allen harry.allen@lexbridge-law.co.uk | 11 Feb 2026 | Never Stale |
Richard Taylor richard.taylor@contoso-consulting.com | 24 Feb 2026 | Never Stale |
Olivia Ward olivia.ward@contoso-consulting.com | 1 Oct 2024 | Never Stale |
James Taylor james.taylor@pixelforge.agency | 31 Jul 2026 | Never Stale |
Robert Torres robert.torres@acme-audit.com | 12 Aug 2026 | Never Stale |
Every user account in the tenant (guests excluded).
| Person | Department | Status | Last sign-in | Licences |
|---|---|---|---|---|
Accounts accounts@northgate-eng.com | — | Shared mailbox | Never | Microsoft 365 E3 |
Adam Allen adam.allen@northgate-eng.com | Engineering DevOps Engineer | Active | 5 Nov 2026 | Microsoft 365 E5 |
Adam Davis adam.davis@northgate-eng.com | Sales Account Manager | Active | 21 Oct 2026 | Microsoft 365 E5 |
Adam Green adam.green@northgate-eng.com | Customer Support Support Lead | Active | 3 Nov 2026 | Microsoft 365 E3Microsoft 365 Copilot |
Adam White adam.white@northgate-eng.com | Operations Operations Manager | Active | 8 Nov 2026 | Microsoft 365 Business Standard |
Aisha Morris aisha.morris@northgate-eng.com | Finance Payroll Specialist | Active | 18 Oct 2026 | Microsoft 365 E3 |
Aisha Parker aisha.parker@northgate-eng.com | Marketing SEO Specialist | Active | 18 Oct 2026 | Microsoft 365 E5 |
Aisha Rodriguez aisha.rodriguez@northgate-eng.com | Finance Finance Manager | Active | 25 Oct 2026 | Microsoft 365 E5 |
Aisha Wright aisha.wright@northgate-eng.com | Customer Support Support Agent | Active | 16 Oct 2026 | Microsoft 365 F3 |
Amanda Baker amanda.baker@northgate-eng.com | Sales Account Manager | Active | 1 Nov 2026 | Microsoft 365 E3 |
Amanda Brown amanda.brown@northgate-eng.com | Sales Sales Director | Active | 8 Nov 2026 | Microsoft 365 E3Power BI Pro |
Amanda Green amanda.green@northgate-eng.com | Legal Paralegal | Active | 22 Oct 2026 | Microsoft 365 E3 |
Amanda Moore amanda.moore@northgate-eng.com | Marketing SEO Specialist | Active | 17 Oct 2026 | Microsoft 365 E3 |
Amanda Williams amanda.williams@northgate-eng.com | HR HR Manager | Active | 21 Oct 2026 | Microsoft 365 E3Microsoft 365 Copilot |
Andrew Adams andrew.adams@northgate-eng.com | Finance Finance Manager | Active | 30 Oct 2026 | Microsoft 365 E3 |
Andrew Baker andrew.baker2@northgate-eng.com | Finance Accountant | Active | 24 Oct 2026 | Microsoft 365 E3Enterprise Mobility + Security E3 |
Andrew Brown andrew.brown@northgate-eng.com | Executive CEO | Active | 11 Jan 2026 | Microsoft 365 E3Power BI Pro |
Andrew Evans andrew.evans@northgate-eng.com | Product Product Owner | Active | 4 Nov 2026 | Microsoft 365 Business Standard |
Andrew Harris andrew.harris@northgate-eng.com | Design UI Designer | Active | 21 Oct 2026 | Microsoft 365 E3Project Plan 3 |
Andrew King andrew.king@northgate-eng.com | Legal General Counsel | Active | 8 Nov 2026 | Microsoft 365 E5 |
Andrew Martin andrew.martin@northgate-eng.com | Sales Sales Manager | Active | 18 Oct 2026 | Microsoft 365 F3 |
Andrew Patel andrew.patel@northgate-eng.com | Operations Operations Manager | Disabled | 16 Jun 2026 | Microsoft 365 F3 |
Andrew Smith andrew.smith@northgate-eng.com | Sales Account Manager | Active | 23 Oct 2026 | Microsoft 365 E3 |
Andrew Turner andrew.turner@northgate-eng.com | Finance Controller | Active | 28 Oct 2026 | Microsoft 365 E5 |
Andrew White andrew.white@northgate-eng.com | Marketing Brand Manager | Active | 25 Oct 2026 | Microsoft 365 E3 |